APPLICATION PROCESS AND CHECK LIST


IMPORTANT NOTE
: BEFORE SUBMITTING A STUDENT APPLICATION PACKAGE, PLEASE CHECK THAT YOUR PACKAGE CONTAINS ITEMS AS LISTED. HAND-WRITTEN DOCUMENTS ARE NOT ACCEPTED. ALL DOCUMENTS MUST BE TRANSLATED IN ENGLISH AND ONLY THE ENGLISH VERSIONS ARE TO BE INCLUDED. PLEASE DO NOT INCLUDE ANY NON ENGLISH DOCUMENTS OR ANY ADDITIONAL DOCUMENTS OR PICTURES UNLESS THEY HAVE BEEN SPECIFICALLY REQUESTED.

Step 1 – Please (√)
Please gather items 1, 2, 3, 4. Scan and e-mail to studyinsimcoe@scdsb.on.ca Please pay as shown below in #4. When funds have cleared our corporate TD bank branch we will issue a receipt, together with the Letter of Acceptance. Please follow process exactly as shown in 1 to 6 below.
 1  Photocopy of students current up-to-date passport. Photocopy passport sections on to 1-page if possible (for example section that shows picture, expiry date, country of birth and country of citizenship – all visible on one page only. Please ensure the photocopied document is legible as some photocopies are either too dark/light and we therefore cannot accept them.
 2 All 7-Pages of the International Student Program Application form have been completed electronically (hand-written applications are not accepted). All pages must be completed in full. Page 7 (bottom) must be signed by parents and student. If any pages of the application are incomplete – your application will be returned to you.
 3 Official copies of school transcripts translated in ENGLISH for current year, plus past 2 years (do not include the non English version).
 4 Canada Homestay Network Application (to be included only if you are applying to Canada Homestay Network for homestay placement – otherwise do not include it). All 7-pages of the CHN application must be completed electronically (hand-written applications are not accepted). Must be signed and dated by parents and student. Once we receive your CHN application we will send you a Statement of Fees. (Does not apply if you check #5)
 5 Independent Homestay Placement - You have secured your own host family placement and indicated the information on the International Student Program Application form (bottom of page 1 - Local Contact Information in Canada”).
 6 You will be sent a Statement of Fees and are required to pay Application Fee and Tuition Fee. Extremely important: ...(all wire transfers must indicate the legal name of the student. Last name shown first in caps, then first name (SMITH, John). If the student name is not shown as indicated on the wire transfer bank document, it may create a delay in the application process.
WHEN YOU RECEIVE YOUR STUDY PERMIT, PLEASE PROCEED TO STEP 2 BELOW…
Step 2 Please (√)
Please pay any outstanding statement of fees sent to you. Please gather items 7, 8, 9, 10, 11 and scan as one single file attachment and e-mail to studyinsimcoe@scdsb.on.ca
 6 Statement of Fees for Canada Homestay Network, if applicable has been paid (Please note: When the funds have cleared our corporate TD bank branch, we will issue a receipt and forward your application on to Canada Homestay Network (Does not apply if you check #6)
 7 Medical Insurance in the amount of at least $2 million liability for the duration of your stay in Canada. Extremely Important – you must include all pages of the insurance policy (usually 4 or 5 pages) so that liability coverage and effective dates may be confirmed by Simcoe County District School Board. If your homestay placement is through Canada Homestay Network, you will need to get this document from them and include it here. If you have independent homestay placement, you will need to provide this document independently.
PLEASE DO NOT SEND THIS ITEM WITHOUT ITEMS 8, 9, 10, 11
 8 Custodianship Declaration Form (Page 1 of 2 – Custodian) Must be signed and notarized. If your homestay placement is through Canada Homestay Network, you will need to get this document from them and include it here. If you have independent homestay placement, you will need to provide this document independently.
PLEASE DO NOT SEND THIS ITEM WITHOUT ITEMS 8, 9, 10, 11
 9 Custodianship Declaration Form (Page 2 of 2 – Parents) Must be signed and notarized. If your homestay placement is through Canada Homestay Network, you will need to get this document from them. If you have independent homestay placement, you will need to provide this document independently.
PLEASE DO NOT SEND THIS ITEM WITHOUT ITEMS 8, 9, 10, 11
 10 Immunization Record (photocopy) – In English – Please do not include non-English version
PLEASE DO NOT SEND THIS ITEM WITHOUT ITEMS 8, 9, 10, 11
 11 Field Trip Consent Forms (must be completed electronically – handwritten versions will not be accepted
PLEASE DO NOT SEND THIS ITEM WITHOUT ITEMS 8, 9, 10, 11
Step 3 – Final Phase 
CONFIRMATION OF ACCEPTANCE
We will confirm the name of the school to which the student has been assigned, communicate busing eligibility, together with a bus pass if applicable, and send to you any outstanding receipts.







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